BIBI EXPO – LEGAL – COOKIE POLICY

Cookies, similar technologies and your choices on bibiexpo.com

Website	bibiexpo.com
Website operator	BIBI COLLECTIVE LTD Company number 17179626  128 City Road, London, United Kingdom, EC1V 2NX
Contact	legal@bibiexpo.com
Effective date	12 September 2026
Last updated	12 September 2026

This Cookie Policy explains how BIBI COLLECTIVE LTD (“BIBI”, “we”, “us” or “our”) uses cookies and similar technologies on bibiexpo.com (the “Website”), what they do, when we ask for your consent, and how you can manage your choices.

1. What are cookies?

Cookies are small text files or pieces of information that a website can place or access on your device when you visit it. They can help a website function, remember choices, understand how visitors use the site and, where enabled, support marketing or advertising.

Some cookies last only for the duration of your browser session and are deleted when you close your browser. Others remain for a defined period or until you delete them.

2. What do we mean by similar technologies?

Websites can use technologies other than traditional cookies to store information on, or access information from, a device. Depending on the Website and services we use, these may include local storage, pixels, tags, software development kits, tracking links or similar technologies.

In this Policy, we use the word “cookies” as a convenient collective term for cookies and similar storage or access technologies unless the context requires otherwise.

3. Why BIBI may use cookies

BIBI may use cookies to:

• make the Website work and provide functions you request;
• protect the Website and help prevent fraud, abuse or security threats;
• remember choices or preferences;
• understand how people find and use bibiexpo.com;
• measure and improve Website performance and content;
• understand the effectiveness of BIBI campaigns and communications; and
• support marketing or advertising activities where BIBI chooses to use them and the necessary consent has been obtained.

The precise cookies in use may change as the Website develops. The live cookie-consent tool and cookie table should therefore be kept aligned with the technologies actually deployed on bibiexpo.com.

4. Categories of cookies

4.1 Strictly necessary cookies

These cookies are required for the Website or a service you have requested to function properly. They may be used for matters such as security, fraud prevention, load balancing, remembering privacy choices, maintaining a session, processing a form or enabling a transaction.

Where a cookie is genuinely necessary to provide a service requested by you or falls within another applicable legal exception, consent may not be required. These cookies should not be used for unrelated advertising or optional analytics merely because they are labelled ‘necessary’.

4.2 Functional or preference cookies

These cookies can remember choices you make and provide enhanced or personalised functionality, such as language, display or other Website preferences.

Whether consent is required depends on the technology and purpose. Where the law requires consent, BIBI will not activate the relevant cookie until you have made the appropriate choice.

4.3 Analytics and performance cookies

Analytics technologies can help us understand matters such as which pages are visited, how visitors move around the Website, whether errors occur, how visitors arrived at the site and how Website content performs.

Where consent is legally required for the analytics technology we use, it will be requested before the relevant technology is activated. If an applicable legal exception permits a limited low-risk analytics use without consent, BIBI will only rely on that exception where its requirements are met.

4.4 Marketing and advertising cookies

If BIBI uses advertising or marketing technologies, they may help measure campaigns, understand interactions with advertisements or communications, limit repetition, build audiences or provide more relevant advertising on third-party platforms.

We will seek consent before using marketing or advertising cookies where required by law. Declining these cookies should not prevent you from accessing the core Website.

5. First-party and third-party cookies

A first-party cookie is set by or for bibiexpo.com. A third-party cookie or similar technology may be provided by another organisation whose service is used on the Website, for example an analytics, video, social-media, ticketing, payment, advertising or embedded-content provider.

Third parties may process information for their own purposes as well as, or instead of, acting solely on BIBI’s instructions. Where this occurs, their own privacy and cookie information may also apply.

BIBI should only list third-party technologies in the published cookie table after confirming what is actually installed and how the relevant provider uses the information.

6. Your cookie choices

When you first visit the Website, our cookie-consent tool should give you a clear choice about optional cookies. Where consent is required, optional technologies should not be activated before you choose to accept them.

You should be able to:

• accept optional cookies;
• reject optional cookies;
• choose between available cookie categories where appropriate; and
• change or withdraw your choices later through the Website’s cookie settings or consent tool.

Withdrawing consent does not affect the lawfulness of processing that took place before you withdrew it.

Strictly necessary cookies may continue to operate where they are required for the Website or a service you request.

7. Browser controls

Most browsers also allow you to view, block or delete cookies through browser settings. Blocking all cookies can affect Website functionality, and some features may not work as intended.

Browser controls operate separately from BIBI’s cookie-consent tool. Where you clear cookies or use a different browser or device, the Website may need to ask for your cookie choices again.

8. Embedded content and external services

The Website may contain embedded or linked content from other services, such as video, maps, social-media platforms, ticketing systems, payment services or other event technology.

Opening or interacting with external or embedded services may allow the relevant provider to place or access cookies or collect information. Where such technologies are not strictly necessary and consent is required, BIBI should configure them so that they do not activate before the required choice is made.

If you follow a link away from bibiexpo.com to a separate third-party website, that website’s own cookie and privacy arrangements apply.

9. Email tracking

Some BIBI marketing emails may, if enabled by our email provider and permitted by law, use tracking technologies that indicate whether an email has been opened or a link has been selected. We may use this information to understand engagement and improve communications.

Where the use of such technology requires consent, BIBI will ensure the appropriate legal requirements are met. You can also opt out of BIBI marketing communications at any time using the unsubscribe mechanism provided.

10. Cookie retention

Different cookies remain on a device for different periods. Session cookies normally expire when the browser is closed. Persistent cookies remain until their stated expiry date or until they are deleted.

The published cookie table should identify the duration of each cookie or technology actually used by BIBI. We will not retain cookie-derived personal data for longer than is reasonably necessary for the relevant purpose, subject to applicable legal and operational requirements.

11. Personal data collected through cookies

Information collected through cookies may constitute personal data, particularly where it includes an IP address, online identifier, device information or information that can be linked to an identifiable individual.

Where cookie information is personal data, BIBI processes it in accordance with our Privacy Policy as well as the rules governing cookies and similar technologies.

Please read the BIBI Privacy Policy for more information about lawful bases, data sharing, international transfers, retention, security and your data-protection rights.

12. International processing

Some technology providers may process cookie-related information outside the United Kingdom. Where personal data is transferred internationally, the safeguards described in our Privacy Policy apply.

13. Changes to this Cookie Policy

We may update this Cookie Policy when the Website, our suppliers, the cookies we use or applicable legal requirements change. The latest version will be published on bibiexpo.com and the ‘Last updated’ date will be revised.

Because website technologies can change more frequently than legal documents, we may also update the live cookie table or consent-management information to reflect cookies added, removed or changed on the Website.

14. Contact us

If you have questions about BIBI’s use of cookies or similar technologies, please contact:

BIBI COLLECTIVE LTD
Email: legal@bibiexpo.com
Website: bibiexpo.com

Registered office: 128 City Road, London, United Kingdom, EC1V 2NX

Company number: 17179626